Description

FLSA DUTIES STATUS: Exempt                       

REPORTS TO: Senior Director of Administration

JOB OBJECTIVE:  The Chief Financial Officer (CFO) will direct and oversee the financial activities of Catholic Charities. The CFO will work closely with the Executive Director, Board of Directors, Finance Committee, and Auditors to provide financial assistance and analysis and reporting of all financials.  

The essential job duties include but are not limited to:

•  Responsible for all cash management, investments, budgeting, and financial reporting for Catholic Charities
• Responsible for the development of annual operating, capital, and program budgets, as well as reporting for the same
• Plan and oversee the completion of annual independent audit and annual 990
• Ensure cash flow is compatible with operations by overseeing day-to-day accounting, recording, reporting, and internal-control activities of the organization 
• Develop and implement best practices and tools to ensure a well-controlled yet flexible organization that has strong fiscal management, project coordination, departmental communication, and workflows 
• Work with Senior Directors and Directors to efficiently develop agency budget and ensure contract/grant compliance, reporting and billing
• Perform risk management through analysis of company liabilities and investments, and evaluate and manage capital campaigns
• Manage finance department and oversee financial IT systems, ensuring compliance with relevant regulatory entities (ex:  Financial Account Standards Board, Internal Revenue Service)
• Provides support to the Performance Quality Improvement (PQI) process.
• Reviews and analyzes the financial statements for each department providing feedback to program directors regarding budget
• Supervises accounting maintenance for the organization utilizing appropriate staff support including:
  o   Maintains a system of controls around efficient and accurate monthly closing procedures.
  o   Posting regular monthly journal entries
  o   Invoicing special programs administered by Catholic Charities for payments made on their behalf.
  o   Recording all payments or donations to the proper account.
  o   Maintaining fixed asset records and preparing the annual physical inventory of fixed assets as needed.
  o   Reconciling and balancing all inter-fund accounts.
  o   Recording accrued liabilities at the end of each month.
• Prepares and presents financial statements for the monthly Finance Committee and Board Meetings, as well as statements to accompany the reports in accordance with GAAP
• Ensure that audit is scheduled on time each year and provide assistance, documents and or explanations necessary for the auditor to complete the annual audit
• Supervise Finance staff in the management of payroll and benefits including the following:
  o   Producing semi-monthly payroll
  o   Paying payroll deductions to proper entities
  o   Posting payroll expenses and taxes to departments and programs
  o   Reconciling bank statement
  o   Preparing and distributing all necessary income tax withholding statements
  o   Preparing monthly pension payment reports and making payment in a timely manner.
  o   Posting Catholic Charities costs for the pension plan to appropriate accounts
• Serve as a central source for education and consultation to agency staff on financial matters, including assisting directors with the preparation of financial information for submission to grants, assisting employing resolving problems with accounting records or reports, or other related areas  

 SUPERVISORY RESPONSIBILITIES:

• Finance staff to include training and development of department personnel

Requirements

MINIMUM QUALIFICATIONS FOR CONSIDERATION:

• Degree in accounting, business accounting, or finance required
• Certified Public Accountant designation preferred
• 5+ years’ experience in fund and functional accounting required
• Experience in a Non-profit environment preferred
• Knowledge of Blackbaud Financial Management Software desirable 

Knowledge, skills and abilities:

• Strong management and supervisor skills
• Excellent analytical and organizational skills
• Strong verbal and written communication, listening, and presentation skills.
• Strong flexible interpersonal skills required to interact effectively with employees and managers at all levels in the organization.
• Excellent organizational skills required to ensure that multiple tasks receive adequate and timely attention.
• Proficient in database and accounting computer application systems
• Financial Edge, Blackbaud knowledge a plus
• Attention to detail, organization skills, accuracy, and the ability to work with minimal supervision are essential
• Maturity and the ability to maintain confidences are required.
• Able to function autonomously and be proactive
• Excellent organizational and time management skills

PHYSICAL REQUIREMENTS
This is sedentary work that requires the following physical activities: 

• Sitting for long periods of time, walking, finger dexterity, feeling, repetitive motions, talking, hearing, and visual acuity.
• Occasional lifting (up to 20 pounds of computer equipment or paper supplies).
• May be required to travel by car or plane to business events or other company locations.  Travel may require prolonged sitting or standing.
• Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

WORKING CONDITIONS:

• Normal office environment.
• May be subjected to fast-paced decision making, crisis situations.

NOTE:  The above statements are intended to describe the general nature and level of work performed by an employee in this position.  These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.

Nothing in this job description restricts management’s right to assign or reassign job duties as required.  This job description is not to be construed as a guaranteed contract of employment for a definite period of time.